CHO Approvals

If you are a prescriber, you can view all of your controlled medicine approvals, read related correspondence, and click through to the related patient profile.

View your CHO approvals

  1. From the navigation menu, select Approvals.

  2. (If required) Filter by Date Range.

  3. (If required) Apply additional filters to each column header.

    CHO Approval Search displays all of your approvals. By default, the most recently updated approvals are at the top of the list.

  4. Click to open an existing Approval and take the appropriate Action—for example, Submit a CHO Approval request, or Reapply.
  5. To apply for a new CHO Approval, select Apply for CHO Approval. See Apply for a new CHO approval for more information.

Apply for a new CHO approval

  1. From Approvals, select Apply for CHO Approval, and select the relevant approval group:

    • Opioids - Acute or Chronic Pain

    • Opioids - Treatment of active malignancy or life limiting illness

    • Opioids - Other indication

    • Opioid Maintenance Treatment

    • Benzodiazepine

    • Psychostimulant - ADHD

    • Psychostimulant - Binge Eating Disorder

    • Psychostimulant - Narcolepsy

    • Psychostimulant - Other indication

    • Medicinal Cannabis

    • Other controlled medicines

    A blank Approval form displays with the selected approval group in the header.

    Approval Group was developed to make Category or approval by medicine selection easier for prescribers. Most approval groups will provide a description of the indication for which the application is for.

    The table below shows the Category Approval type(s) selections available within each Approval group.

    Approval Group Category Approval within Approval Group
    Opioids - Acute or Chronic Pain Category 1
    Opioids - Treatment of active malignancy or life limiting illness Category 2A, 2B, 2C, 2D
    Opioids - Other indications No category approval
    Opioid Maintenance Treatment Category 3A, 3B
    Benzodiazepine Category 4A, 4B
    Psychostimulant – ADHD Category 5A, 5B, 5C, 5D
    Psychostimulant – Binge Eating Disorder Category 5E, 5F
    Psychostimulant – Narcolepsy Category 5G, 5H
    Psychostimulant – Other indication No category approval
    Other controlled medicines No category approval
    Medicinal Cannabis No category approval
  2. Save the new approval request.

    • Save for later - If all the required inputs have been filled with valid data, but you do not want to submit your request, ensure no Action has been selected, then Save.

      Your request is saved with Status set to Pending and displays on the CHO Approval Search grid. You can search for this approval and submit it at a late date.

    • Submit - when you select the Submit action, and all the required inputs have been filled with valid data, you can then select Save to submit your request for approval. Your request displays on the CHO Approval Search page with its Status set to Pending - application submitted.

      Once a new application for an approval has been submitted, the prescriber can cancel the submitted version before it is actioned by a regulator (see Cancel an approval below).

    • Cancel without saving - If you have not yet submitted your application and you do not want to proceed with your request, Cancel to return to CHO Approval Search.

Reapply for a CHO approval

  1. From CHO Approval Search, search for the relevant approval, with Status set to Approved or Approved with amendments/conditions.

  2. Open this approval, and set Action to Reapply

  3. Make the relevant changes to the Start date, Duration, Duration type or End date.

  4. All other fields are read-only.

  5. Save

    Canberra Script creates a new version of the approval with the Status of Pending and the Application Purpose of Renew.

  6. From CHO Approval Search, open the newly created version of this approval.

    All enabled fields can edited, as required.

  7. In Correspondence, upload additional documents, if required.

  8. Set Action to Submit.

  9. Save

    If all required inputs are present and valid, the request for renewal is saved and displays in CHO Approval Search as Submitted. The version number is incremented.

Reapply for a CHO approval with amendments

  1. From CHO Approval Search, search for the relevant approval, with Status set to Approved or Approved with amendments/conditions.

  2. Open this approval, and set Action to Reapply with amendment.

  3. (Mandatory) Select an Action Reason for requesting the renewal.

  4. (Optional) Provide additional information for the Action Reason.

    All other fields are read-only.

  5. Save

    Canberra Script creates a new version of the approval with the Status of Pending and the Application Purpose of Amend.

  6. From CHO Approval Search, open the newly created version of this approval.

    All enabled fields can edited, as required.

  7. In Medicine/Category, make any changes to medicines being requested, if required:

    Turn on the toggle and then enter the changes to directions for use.

    The Dose, Unit of measure, Formulation, and Frequency are read-only. These fields are populated by the regulator during the review process.

  8. In Correspondence, upload additional documents, if required.

  9. Set Action to Submit.

  10. Save

    If all required inputs are present and valid, the amendment request is saved and displays in CHO Approval Search as Submitted and the with purpose of Amend. The version number is incremented.

Submit requested information

  1. From CHO Approval Search, search for the relevant approval, with Status set to Waiting for additional information or Waiting for specialist support.

  2. Open this approval.

    All enabled fields can be edited, as required.

  3. In Correspondence, upload additional documents, if required.

    There may also be correspondence here from ACT Health outlining the additional information that is required.

  4. Set Action to Submit.

  5. Save the edited approval.

    If all required inputs are present and valid, Canberra Script creates a new version of the approval with the status of Pending - information submitted.

Cancel an approval application

Practitioners can submit a cancellation when approvals are no longer required. For example, when the Status is Pending, Pending - application submitted, Waiting for additional information, Waiting for specialist support, In progress or Pending - information submitted.

Once the cancellation has been submitted, these approvals display in CHO Approval Search with their Status set to Cancelled.

Approvals that have been Expired, Revoked or Refused can still be accessed by practitioners from CHO Approval Search

Revoke an approved application

Practitioners can revoke an approval when the relevant circumstances change.

In order to revoke an approval, the Status needs to be Approved, Approved with amendments/conditions or Referred to MAC - interim approval.

  1. Set the Action to Revoke and then select the relevant Action reasons, for example:

    • Changes have been made to your AHPRA registration regarding prescribing of monitored medicines.

    • The patient is deceased.

    • You have ceased to treat the person to whom the approval relates, because the patient is now in a correctional facility.

    • You have ceased to treat the person to whom the approval relates, because the patient is now in a residential aged care facility.

    • You have ceased to treat the person to whom the approval relates, because the patient is now receiving Opioid Maintenance Treatment.

    • You have ceased to treat the person to whom the approval relates, because the patient is under the care of another practitioner.

    • You no longer want to hold the CHO Approval.

    • Other.

  2. Save the edited approval.

Once the request to revoke has been submitted, these approvals display in CHO Approval Search with their Status set to Revoked.